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How to finalise a used car transfer – Australia

Australia

When a used car changes hands, the registration has to be transferred from the seller to the buyer. Make sure your documents are in order for a smooth transfer.

New South Wales

It’s the buyer’s responsibility to make sure the registration is transferred according to the law. But don’t rely on this! Make sure you fill out the seller’s disposal notice and submit it to the RTA as soon as possible. Ask Service NSW for a stamped photocopy. If the new owner doesn’t transfer the registration and gets a traffic fine, you then have proof you are no longer the owner.

The seller must provide the buyer with:

  • the current certificate of registration, signed in the appropriate place as ‘the disposer’
  • a roadworthiness inspection report (pink slip) not more than 42 days old at date of sale
  • The seller is then required to:
  • complete, tear off and send the ‘Notice of Disposal’ section of the car’s Certificate of Registration to the nearest Motor Registry.
  • The buyer must, within 14 days of purchase date, provide in person at the nearest Motor Registry:
  • proof of identity
  • an ‘Application for Transfer of Registration’ form
  • the Certificate of Registration
  • the roadworthiness inspection report (pink slip)
  • transfer and stamp duty fees

Australian Capital Territory

The seller must provide the buyer with:

  • the signed, current registration certificate
  • The buyer must, within 14 days, provide in person:
  • a passed, vehicle inspection report, if the car is more than six years old
  • the signed, current registration certificate
  • a current ACT photo licence or primary and secondary proof of identity
  • proof that the car is normally kept in the ACT.

Queensland

Seller’s responsibilities are to ensure:

  • you have provided a registration certificate in the seller’s name — although this is not proof of ownership
  • you have obtained a Queensland safety certificate or certificate of inspection (COI)
  • the Queensland safety certificate or certificate of inspection has not expired
  • the Queensland safety certificate or certificate of inspection identifies the issuing approved inspection station
  • the Queensland safety certificate or certificate of inspection is attached to a conspicuous part of the vehicle when it is offered for sale
  • if the vehicle runs on gas or is fitted with gas appliances, fittings or systems the vehicle may require a gas certificate. The certificate must not be more than three months old and be from an authorised gas installer
  • both sections of the Transfer of Vehicle Registration Application form (F3520) have been completed and signed by both the person selling the vehicle and the person buying the vehicle
  • you (the seller) keep Part B (Proof of Transfer/Notice of Disposal) of the Transfer of Vehicle Registration Application form
  • you keep the yellow copy of the Queensland safety certificate
  • you keep the above documents as proof of transfer until the vehicle is transferred out of your name
  • if you (the seller) reasonably believe the buyer has not applied for transfer of the vehicle’s registration within 14 days, you may lodge Part B (Proof of Transfer/Notice of Disposal) at a Department of Transport and Main Roads customer service centre together with a copy of the Queensland safety certificate/certificate of inspection.

Victoria

A registered vehicle must be sold with a Certificate of Roadworthiness (RWC). You can still transfer registration up to 3 months after it expires. After this time the registration will be cancelled.

Seller’s responsibilities:

  • provide the buyer with a Certificate of Roadworthiness that is no more than 30 days old when the sale takes place.
  • fill in the ‘seller’ part of the Application for Transfer of Registration form [PDF 339KB, 5pp]

Buyer’s responsibilities:

  • complete the ‘buyer’ part of the Application for Transfer of Registration form
  • submit the form, Certificate of Roadworthiness, transfer fee and Motor Vehicle Duty (see Transfer and motor vehicle duty fees) to VicRoads within 14 days of the sale.

South Australia

When you sell a registered motor vehicle you must complete and lodge a disposal notice within 14 days. This will provide you with some protection if the vehicle is used to commit an offence after you have sold it.

Seller’s responsibilities:

  • Complete the disposal notice printed on the reverse side of the certificate of registration.
    Ensure you sight evidence of the buyer’s identity and accurately record the buyer’s name and address (and licence number if possible).
  • If you do not have the certificate of registration, you can apply for a replacement at any Service SA customer service centre.
  • Sign the application for transfer of registration and provide it to the new owner.
  • The application for transfer of registration is printed on the reverse side of the certificate of registration.
  • It is in your best interests to retain the details of the person you have sold the vehicle to.
  • Lodge the disposal notice at a Service SA customer service centre within 14 days.

Western Australia

If you sell a vehicle you must advise the Department of Transport within seven (7) days of the sale by completing the ‘Notification of change of ownership – vehicle licence transfer’ (Form MR9).

The following outlines the steps required to transfer vehicle ownership. More detailed information is provided in the vehicle licence transfer form on the Department of Tranport website.

Step 1: Obtain a copy of the vehicle licence transfer form

The ‘Notification of change of ownership – vehicle licence transfer’ (Form MR9) can be downloaded below or you can collect one from a Licensing Centre or regional Licensing Agent.

Step 2: Complete the vehicle licence transfer form

Complete the form with the purchaser (buyer) if possible as it needs to be completed by both the seller and the purchaser.

Make sure that you complete all of the information required of the ‘seller’ on the form.

Important note: If you choose to download a copy it will not be carbonated so you will need to complete both the ‘sellers copy’ and the ‘purchasers copy’.  Both copies must be signed by you (the seller) and the purchaser (buyer).

Step 3: Give the buyer the ‘Purchaser’s copy’ (pink) and other documents

You will need to keep the ‘Seller copy’ (green) and hand the ‘Purchaser’s copy’ (pink) to the buyer.

Make sure you provide current licence papers to the buyer also.

The purchaser is responsible for completing the transfer of the vehicle and to ensure a government approved immobiliser is fitted (if required). As a courtesy, please supply any information regarding the immobiliser to the buyer.

If you are disposing of a vehicle that is licensed at concession rates, you should advise the buyer of the concession.

Step 4: Mail the ‘Seller’s copy’ to the Department of Transport

You will need to mail the ‘seller’s copy’ to us within 7 days from sale of the vehicle. The address is provided on the form. The Department of Transport recommend you keep a copy of the form for your records.

Northern Territory

When selling or disposing a vehicle in the Northern Territory, the seller is required to transfer ownership at the Motor Vehicle Registry (MVR) within 14 days from the date of sale.

To transfer ownership of your vehicle you will need to provide MVR:

  • completed (to be signed by both the buyer and seller) ‘Notice of Disposal’ portion of the registered vehicle certificate(note: the completed and signed ‘Application to Transfer’ should be given to the new owner); or
  • completed (by both the buyer and seller) form R6 – Notice of Disposal; or
  • a letter providing:
  • the registration number and vehicle details;
  • full name, date of birth, residential address and signature of the new owner(s);
  • signature of the former owner(s);
  • the date of sale or disposal, and the sale price.

Tasmania

Seller’s Responsibilities:

  • When you are no longer responsible for a vehicle (ie you sell it or give it to someone) you must notify the Registrar of Motor Vehicles within 7 days of the sale or disposal.
  • Ensure that all registered operators sign the disposal notice.
  • Note: It is an offence to fail to notify the Registrar of the disposal of a vehicle. If you do not you may be held liable for any speed camera and other offences involving the vehicle.
  • You should fill the Disposal Notice and send it to the Registrar of Motor Vehicles at GPO Box 1002, Hobart 7001, or attend a Service Tasmania shop.
  • You should keep a copy of the Disposal Notice for your future reference.